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Attendance Reports
Attendance → Reports opens the Attendance reports screen: a pivot table you can explore and export yourself, plus 3 printable PDF reports (by group, by student, by subject) reachable from its header.
Required role: Secretariat (read-only)
Exploring Attendance Reports
- Navigate to Attendance → Reports. It opens directly on a pivot table, showing the whole centre by default.
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The table groups by subject, then student. Click the Expand all icon (top-right, next to Flip axis) twice: once to unfold the subjects, once more to unfold each subject’s students. The main number is the % of absences per student — Count (number of sessions counted) and Strike count are shown alongside it, so you can tell whether a 33% comes from 3 sessions or from 30, and whether it comes with disciplinary strikes attached.
- Use the search bar to filter further (by student, group, subject or status), and Group By to change how the table is folded.
- Use the spreadsheet/download icon in the header to export the current pivot to Excel.
- Switch to the graph view (top-right icons) for a visual breakdown — by default it shows the % of absence per subject, so you can spot which subjects have the highest absenteeism at a glance. The graph shows one measure at a time — use the Measures dropdown in its header to switch to Strike count if you want to see disciplinary strikes per subject instead.
Printing a PDF Report
On the Attendance reports screen, click the ⚙ (gear) icon in the header and choose Print attendance report. In the form, pick the Report type — by group, by student, or by subject — and the fields adapt to your choice.
Attendance report (by group):
- Pick a Group.
- The Tutor and the From/To dates fill in automatically from the group and its full session range.
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Click Print. The PDF opens with an overall assistance/absence breakdown, a per-status count, and any session notes recorded for the period.
Attendance report (by student):
- Pick a Student.
- The Tutor and the From/To dates fill in automatically from the student and their full session range.
- Click Print. The PDF opens with an overall assistance/absence breakdown, a per-status count, and any session notes recorded for the period.
Attendance report (by subject):
- Pick a Subject.
- The Groups field fills in automatically with every group that teaches the subject, and Tutors shows their tutors for reference. Remove any groups you don’t want in the report — Groups stays editable.
- The From/To dates fill in automatically to cover the full session range for your selection.
- Click Print. The PDF opens with an overall assistance/absence breakdown, a per-status count, and any session notes recorded for the period.
For any report type, two controls govern the per-line detail in the PDF:
- Detail statuses — which statuses appear in the “Details” tables. It defaults to absence-related statuses only (Miss, Justified Miss, Severe Delay) so the report stays a manageable size; add more and a warning appears that the report may become slow to generate or fail for large selections.
- Include strikes (on by default) — adds tables of the disciplinary strikes recorded during the period.
The downloaded PDF is named after the report and the selected student, group or subject (e.g. Attendance report_ by student_Name_Surname.pdf), so several downloads can be told apart.