EMS
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Academic history: cohort queries
The academic history keeps one permanent record per student and course: study, group, subjects with their grades per learning outcome, attendance and academic result. It is generated automatically (at each withdrawal and at the course transition) as a frozen copy of the grades subsystem, so it survives the yearly cleanup of operational data.
As Head of Studies or Director you have access to the whole history: cohort-level queries, and applying a grade review to a course already closed.
Where to find it
Planning and Grading → Grades → Academic history lists every record, grouped by course by default.
Also, on any student’s form, the Academic history section, at the end of the Studies tab, shows that student’s records — including former students (alumni and withdrawals), whose Studies tab keeps just this section as their permanent record.
Useful queries
- Group by course + study: results of each cohort, year by year.
- Academic result filters: Fully passed, Partially passed, Repeating, Withdrawn — e.g. how many students of a study repeated in a given course.
- Title obtained: every student who obtained the title in a course.
- Finals pending placement: passed subjects whose final grade is still waiting for the work placement (EM) — the pending work list for placement grading.
How to read the grades
- The subject state (Passed / Not passed) is decided only by the learning outcomes: a pending or failed work placement never fails a subject, it only leaves the final grade empty until a new placement is passed.
- The stored weights (internal/EM and per RA) are the ones in force that course: the history is self-contained and keeps its meaning even if a later teaching plan changes the weights.
- The academic result is proposed automatically from grades and the destination enrollment; secretariat/administrators may have adjusted it by hand.
- A record marked Current course belongs to a course not closed yet: it only holds the subjects convalidated so far, with no academic result. The Current course and Closed courses filters tell them apart in queries.
- A convalidated subject carries the convalidation’s grade, the CV mark and its convalidation file (CONV number).
Applying a grade review
A grade review corrects the academic history of a course already closed: the grade of a subject through its learning outcomes, a subject missing from a record, or a subject that should not be there.
Open the student’s record for that course and click Grade review. The full step-by-step is in the secretariat manual — the screen and the rules are the same for both roles.