EMS
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Notices: Sending Your Own Bulk Emails
This page covers Communications → Notices for Head of Studies, Deputy Head of Studies and the Quality coordinator. The screen and the create/send workflow are exactly the same one described in the Administrator manual — this page only covers what’s different about who sees what.
Required role: Head of Studies / Deputy Head of Studies / Director / Quality coordinator
Visibility: Your List Starts Filtered to Your Own Notices
If you hold the Head of Studies, Deputy Head of Studies or Quality coordinator role, Communications → Notices opens with a “Show only mine” filter already applied (visible as a tag in the search bar), so day to day you comfortably work with just the notices you personally created — the same experience as everyone else.
If you ever need to check what a colleague holding the same role has sent — for supervision — click the ✕ on the “Show only mine” tag in the search bar (or open the search panel and untick it) to see every notice centre-wide. You can still only edit or delete your own; someone else’s notice opens in read-only mode.
The Director gets the exact same default filter (so does an Administrator) — the difference is only in what removing it lets you do, not who sees it: a Director can fully edit any notice once the filter is off, while you can only edit or delete your own regardless. See the Administrator manual.
Creating, Sending and Deleting
Follow the same steps as the Administrator manual: compose the subject and message, review or edit the pre-filled Signature, pick the recipient groups, and send immediately or schedule it. A notice you created can only be permanently deleted while still in Draft — once scheduled or sent, archive it instead (see Deleting vs. Archiving).
The Signature starts pre-filled from the centre’s shared default, which only an Administrator can change (Settings → EMS Management) — but you can freely edit or clear it on any notice you create, without needing that permission yourself. Whoever replies to your notice reaches you directly, not a shared technical address.