EMS
| Català | Castellano | English |
Guard Duty Schedule
See where every teacher is, and who is on guard duty, in each time block of the week — not just your own schedule.
Required role: Teacher (read-only; schedules are configured by a Department Chief or above from the corresponding teacher’s own weekly schedule)
Access
Navigate to: Employee Attendances → Guard schedule
The board opens on today’s own weekday and shift (morning before 15:00, afternoon from 15:00 on) — not always Monday morning — so you land straight on whatever’s relevant right now.
Choosing the Day and the Week
Click Monday to Friday at the top to switch days. Each tab also shows the day of the month it stands for in the week on screen.
Use the ‹ and › arrows to move to the previous or next week, or the date box next to them to jump to any date — the tabs move to that date’s week and the board opens on its weekday.
Morning and afternoon are different shifts — use the dropdown to switch between them; only one is shown at a time.
The Two Views
The two buttons on the right of the toolbar switch between the two ways of reading the same day and shift:
- Guard duty schedule — the timetable, with everybody who is away marked on it.
- Absences table — one row per time block: who is missing and what has to be covered, against who is on guard duty to cover it.
Reading the Timetable
The table’s columns are the groups with a class in that shift; each row is a time block. A cell shows the subject (as its short code, e.g. “MP 0440”), the teacher(s) — more than one if the class is co-taught — and the classroom for that group’s class at that time. An empty cell simply means nothing is scheduled there for that group.
The Guard duty column on the right lists every teacher on guard duty in that time block, each in a thin-bordered box. A guard-duty teacher has no group of their own at that moment (that’s the whole point of guard duty), so they only ever appear here, never in a group’s column. A teacher on a Guard (WC) duty specifically shows a “(WC)” tag right after their name — worth calling out because, unlike a break-time guard (see below), a WC guard duty can fall at any time of day, so there’s no other way to tell it apart from a plain guard duty at a glance.
A row whose time block is a break period for some level — with no class scheduled in it for anyone — gets a small “Break” label next to its time, plus a thin brown accent on the left edge of that same cell, so an otherwise empty-looking row doesn’t read as a gap in the schedule.
Filtering by Level
Next to the shift dropdown there’s a level filter button (it reads “All levels” until you check something). Click it to open a checklist of every level — ESO, Batxillerat, each vocational-training cycle, etc. — and check as many as you need. For example, check both ESO and Batxillerat together to see only that half of the centre while a colleague works from the vocational-training levels instead. Leave everything unchecked to see every level at once, exactly as before.
Once one or more levels are checked:
- Only the groups belonging to the checked level(s) become columns — every other group disappears from the table.
- The Guard duty column keeps listing every teacher on duty in a visible time block, regardless of what they otherwise teach — being on duty is what matters, not which level a guard happens to teach elsewhere that day.
- A guard duty that falls during the checked level’s own break, with no class of that level running then, gets its own dedicated “Break” row so it stays visible even though no class of that level is on at that moment (the same “Break” marker described above already covers this under “All levels” too).
Reading the Absences Table
Each row is a time block of the shift on screen:
- Absences — one line per class left without a teacher: who is away, and the group, subject and classroom that needs covering.
- Guard duty — the teachers on guard duty in that time block, the same ones the timetable shows.
A time block where nobody is missing has an empty Absences column.
Absences
A teacher who is away is shown in red wherever their name appears — in their own cell on the timetable, and in the Guard duty column when they were the one on guard:
- Bold red — the absence is approved.
- Lighter italic red — the absence has been requested and is still awaiting approval.
Refused and cancelled requests are not shown.
A teacher on guard duty who is away is marked in the Guard duty column, and produces no line in the Absences column: they have no class of their own for anyone to cover.
Only the fact that somebody is away is shown here. The type of absence, its reason and any supporting document are not.
Exporting to PDF
Click PDF in the toolbar to download the day and shift currently shown (not the whole week) as a printable document — whatever level filter is currently checked is applied to the PDF too. The PDF prints whichever of the two views is on screen: the timetable if Guard duty schedule is active, or the Absences table if Absences table is active.