Administrator — User Manuals
This section contains the manuals for administrators.
Available Manuals
- Levels — Curriculum configuration: educational levels.
- Studies — Curriculum configuration: study programmes, their subjects and curriculum documents.
- Subjects — Curriculum configuration: subjects, their learning outcomes/content, and the automatic billing product sync.
- Current Course — Switching the academic year used for day-to-day operations.
- Convalidations settings — The yearly period to request convalidations from the portal and the texts of the official resolution.
- Workgroups — Free-form employee groupings (project teams, committees).
- Spaces and Space Types — Physical rooms and their types, used across sessions/groups/minutes/schedules.
- Teacher Roles and Permission Levels — How to assign roles (Tutor, Department Chief, Head of Studies, Director…) to grant permission levels.
- Onboarding a Teacher and Creating Their Corporate Email Account (Google Workspace) — How to onboard a teacher or ASP staff member and how their corporate account is generated.
- Managing a Student’s Google Account — Create, suspend or reset the password of a student’s Google account and download its credentials (administration and TAC coordination).
- Strikes: Managing Reasons and Escalation Threshold — Configuring the strike reasons list and the coexistence escalation threshold.
- Attendance Statuses: Managing the Passlist Options — Adding, reordering or retiring the statuses teachers can pick from in the roll-call view.
- Teacher Working Schedules & Schedule Frameworks — Setting up bell-schedule templates, the default framework, and editing/importing a teacher’s weekly schedule.
- Task Assignment: Who Handles the Tasks EMS Creates — Choosing who reviews the documents students upload and the comments families write, independently of roles and permissions.
- Groups — Creating and managing Main/Reinforcement groups, tutors, delegates and switching group type.
- A Group’s Weekly Schedule — Viewing a group’s aggregated timetable (subjects, teachers, classrooms, breaks) and exporting it to PDF.
- A Student’s Weekly Schedule — Viewing a student’s own timetable (subjects, teachers, classrooms, breaks), including overlapping classes, and exporting it to PDF.
- A Classroom’s Occupation Schedule — Viewing which classes a room hosts each week (subjects, teachers) and exporting it to PDF.
- Setting Up the Next Course — Closing the year: archiving the academic history, graduating and archiving former students, placing everyone in their new group and switching the current course.
- Importing Grades from Esfera — Loading each evaluation’s official grades into EMS, and optionally creating the enrollments that are missing.
- Configuring staff absences — The two settings, the absence type catalogue and where the approver comes from.
- Notices: Sending Bulk Emails to Students and Families — Composing and sending a Notice, and who sees which notices.
- Surveys: LimeSurvey Integration — The survey lifecycle (draft → recipients → upload → open → close → download) and who can manage which surveys.
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